This Privacy Policy explains how MetaParse LLC, doing business as DentistryProfile ("MetaParse," "DentistryProfile," "we," "us," or "our"), collects, uses, stores, discloses, and protects information when you access or use DentistryProfile.com, related websites, applications, communications, features, and services (collectively, the "Platform" or "Services").
By using the Platform, creating an account, submitting a profile, sending a message, requesting a connection, or otherwise interacting with DentistryProfile, you acknowledge that you have read this Privacy Policy and understand how we process information.
DentistryProfile is a professional networking and profile platform for the dental industry. It is not a clinical, patient management, dental records, credentialing verification, or HIPAA-compliant communications platform.
This Policy applies to information collected through the Platform, including information from registered users, visitors, guests who submit messages, and people who communicate with us. It does not apply to third-party websites, services, employers, recruiters, dental practices, social platforms, payment processors, or other services that we do not control.
If you access third-party links from a profile or the Platform, those third parties may collect information under their own privacy policies. We are not responsible for their privacy practices.
We collect information you provide, information generated through use of the Platform, and information from service providers or public/professional sources where permitted.
Name, email address, phone number, login credentials, password hash, account status, role, verification status, preferences, and security/session information.
Profile photo, biography, work history, education, licenses, certifications, continuing education, skills, software, work preferences, custom sections, website links, social links, and profile template selections.
Profile views, pages visited, referring URLs, search activity, feature usage, dashboard actions, connection requests, message metadata, status changes, and moderation history.
ZIP code, city, state, IP address, browser type, operating system, device information, approximate geographic location, timestamps, cookies, and logs used for security and analytics.
Messages sent through profiles, connection request messages, sender name, sender email, phone, company/practice, subject, message type, message text, support requests, and feedback.
If paid products or subscriptions are offered, we may process billing contact details, plan information, transaction history, and payment status. Full card numbers are handled by payment processors and are not intended to be stored by us.
Your profile may include professional credentials, license numbers, employment history, and other information that can affect your professional reputation. You choose what to submit, but you are responsible for ensuring the information is accurate and appropriate to display.
We may collect information from:
We use information for business and operational purposes, including to:
We may use aggregated, de-identified, or anonymized information for analytics, reporting, product development, benchmarking, and business purposes.
DentistryProfile is designed to help dental industry professionals create and share professional profiles. Information you place on a public profile may be visible to anyone with access to the profile URL and may be indexed, cached, copied, screenshotted, saved, or shared by search engines, visitors, or third-party services.
You should not post private, confidential, proprietary, patient, or sensitive personal information that you do not want publicly available. We may offer visibility controls, but we cannot control how information is used once it has been accessed, copied, or indexed by others.
Do not post protected health information, patient photographs, case details, or patient-identifying information on your profile or in messages.
The Platform may allow registered members and, where a profile owner permits it, guests to send profile messages or connection requests. We store message content, metadata, sender details, recipient details, timestamps, IP address, user agent, status, and moderation information.
Profile owners may choose whether to allow profile messages, connection requests, guest messages, and email notifications. If you send a message as a logged-in member, we may fill sender details from your account. If you send as a guest, you may be required to provide your name, email, and other contact details.
Authorized MetaParse or DentistryProfile personnel may access and review messages, connection activity, profile content, account activity, and related metadata for support, safety, spam prevention, abuse prevention, investigation, moderation, legal compliance, or enforcement of our Terms. Administrative review does not mark a message as read for the recipient.
We may hide, flag, archive, restore, restrict, or otherwise moderate messages or connection activity. We do not promise to monitor all content or to take any particular action in response to every report.
Your public profile content is visible according to your profile settings and the design of the Platform. When you send messages or connection requests, the recipient may see your name, email, member status, profile link, company/practice, phone number, subject, message type, and message content as applicable.
We share information with vendors and service providers that help us operate the Platform, such as hosting providers, database providers, security tools, email delivery providers, support tools, analytics providers, payment processors, and infrastructure providers. These providers may process information on our behalf subject to contractual or legal obligations.
Where relevant, we may use or share limited information with professional verification sources, anti-abuse tools, fraud prevention vendors, legal advisors, auditors, or compliance partners.
We may disclose information if we believe disclosure is necessary or appropriate to comply with law, regulation, subpoena, court order, legal process, government request, professional board request, or to protect the rights, safety, property, users, Platform, business, or public.
If MetaParse LLC, DentistryProfile, or some or all of our assets are involved in a merger, acquisition, financing, reorganization, bankruptcy, sale, or transfer, information may be disclosed or transferred as part of that transaction.
We do not sell personal information. We do not sell your personal data to data brokers. We also do not intentionally share personal information for cross-context behavioral advertising.
We use cookies, local storage, server logs, and similar technologies to keep you signed in, protect accounts, remember preferences, maintain sessions, measure usage, prevent abuse, and improve the Platform.
You can control cookies through your browser settings, but disabling essential cookies may prevent the Platform from working correctly. We currently do not respond to "Do Not Track" browser signals because there is no consistent industry standard for how to interpret them.
We use reasonable administrative, technical, and organizational safeguards designed to protect information. These may include access controls, password hashing, secure session practices, TLS in transit, logging, monitoring, least-privilege access, and other safeguards appropriate to the nature of the information and the Platform.
No internet-based service can be guaranteed to be completely secure. You are responsible for using a strong password, keeping credentials confidential, logging out on shared devices, and notifying us of suspected unauthorized access.
If you believe your account or information has been compromised, contact us at security@dentistryprofile.com.
We retain information for as long as reasonably necessary for the purposes described in this Policy, including to operate the Platform, maintain accounts, provide services, comply with legal obligations, resolve disputes, prevent fraud and abuse, enforce agreements, maintain business records, and protect our rights.
If you delete your account or request deletion, we will take reasonable steps to delete or de-identify information, subject to legal, operational, backup, security, dispute-resolution, moderation, fraud-prevention, and legitimate business retention needs. Some information, such as security logs, billing records, moderation records, and communications involving other users, may be retained where appropriate.
Archived messages are not necessarily deleted. They may remain stored for the recipient, moderation, safety, legal, or business purposes unless and until deleted or de-identified under applicable retention practices.
Depending on your location and applicable law, you may have rights to access, correct, delete, export, restrict, object to, or opt out of certain processing of your personal information. You may also have the right to appeal certain decisions.
Request a copy of personal information we maintain about you.
Correct inaccurate account or profile information.
Request deletion, subject to exceptions and retention obligations.
Request a portable copy of certain information.
Opt out of marketing emails and manage certain profile/contact preferences.
Request limits on certain processing where applicable law provides that right.
You can update much of your information through your dashboard. To make a privacy request, contact privacy@dentistryprofile.com. We may need to verify your identity and may deny requests where permitted by law.
Residents of California, Colorado, Connecticut, Virginia, Utah, and other states with comprehensive privacy laws may have additional rights under applicable law. These may include the right to know, access, correct, delete, obtain a copy, opt out of certain targeted advertising or sale/sharing, and limit certain sensitive-data processing.
We do not sell personal information as that term is commonly understood. We do not knowingly sell or share personal information of minors. If our practices change, we will update this Policy and provide any legally required opt-out mechanisms.
In the past 12 months, we may have collected the categories described in Section 3, including identifiers, account information, professional/profile information, internet or network activity, approximate location, communications, commercial information if payments are used, and inferences based on Platform activity.
Where required by law, you may use an authorized agent to submit a request. We may require proof of authorization and verification of identity.
DentistryProfile is a professional networking platform, not a clinical tool, electronic health record, patient portal, or HIPAA-compliant messaging system. MetaParse LLC is not acting as a HIPAA Business Associate by providing the Platform.
Dental professionals are solely responsible for complying with HIPAA, state patient privacy laws, professional rules, and employer policies. You must not upload, post, message, transmit, or otherwise share Protected Health Information (PHI), patient-identifying information, patient photographs, or clinical case details unless you have all legally required permissions and the use is appropriate for this Platform.
We may remove content, hide messages, suspend accounts, preserve records, or take other action if we believe PHI or other prohibited information has been submitted.
The Platform is intended for adults who are dental professionals, dental students, dental auxiliaries, dental industry professionals, employers, recruiters, or related professional users. We do not knowingly collect personal information from individuals under 18. If we learn that a minor has provided personal information, we may delete it.
The Platform is operated from the United States. If you access the Platform from outside the United States, you understand that your information may be processed and stored in the United States and other locations where our service providers operate. Data protection laws in those locations may differ from those in your jurisdiction.
We may update this Privacy Policy from time to time. When we make material changes, we may notify users by email, dashboard notice, or other reasonable means. The "Last updated" date reflects the most recent revision. Your continued use of the Platform after changes become effective means you acknowledge the updated Policy.
MetaParse LLC is the operator and data controller/business responsible for personal information collected through DentistryProfile, unless otherwise stated.
We respond to verified requests as required by law. privacy@dentistryprofile.com